How to write an Effective Email
In a global delivery environment where teams sit oceans apart, email becomes pretty much the heart and soul of effective day-to-day internal and external communication. It is very important for teams and individuals to understand that writing effective emails is actually a skill that helps in almost every sphere of professional life.
We at OnGraph Technologies emphasize a lot on effective communication skills and have developed a practice which ensures that there is no communication gap between the development team and clients/customers based out of different geographies.
Below are the quick tips and tricks to help one develop this very important skill :-
1. Always start with a strong and relevant subject line. Your first impression is your last impression.
The Good: “design freeze date confirmation query”
The Bad: “a query”
The Ugly: “hi!”
2. Always think about who is your audience and accordingly furnish the appropriate level of details
The Good: “Hi Anne, since you are the lead developer on this project, can you point me to the right location in source control for the master design document?”
The Bad: “Hi Anne, I cannot cannot the lead developer on the project but I need the master design document. Can you please send it across to me?
The Ugly: “Hi Anne, can you send me master design document?” 
3. Your first paragraph should always contain the critical and most important part of your email
4. Always ask for execution action, put your ‘Whats’ and the ‘Whens’ clearly
The Good: “Hi Anne, we have a client presentation this Thursday. If you have not sent the sales data summary, please do so by end of day today”
The Bad: “Hi Anne, we should discuss about how to improve the formulae to calculate data more quickly. I was not happy with the turnaround time last week.
Lets discuss this in the next meeting. Also, please send the last week sales data. We have a client presentation this Thursday.”
The Ugly: “Hi Anne, we should discuss about how to improve the formulae to calculate data more quickly. I was not happy with the turnaround time last week. Lets discuss this in the next meeting.
P.S. We have a client meeting this Thursday. Please send the sales data by end of day today”
5. Use paragraphs and bullet points to illustrate your point, if your email is more than 100 words
6. Always add a ‘Summary’ at the top or bottom of email, if your email takes more than few minutes to be read
5. Check your spellings. Check your grammer.
Spell-checker is not an overhead but a friend most of the times. This becomes even more important when you are sending emails to clients and customers directly
6. Always give your email a quick read again after you finish.
95% times, you would like to change something in your email to make it better, if you do a quick read by yourself.
Tags: best practices
April 20th, 2008 at 10:59 pm
This article is really very useful, helped me in my professional life.
May 2nd, 2008 at 6:41 am
Hello, its very use full tips .
give something about this topic.
June 23rd, 2008 at 1:30 pm
REAL TESTIMONIALS from ACTUAL CUSTOMERS!
Thanks again guys, your product has done wonders for my personal life!”
“Wow, I wasn’t ready for how good this product is…had no idea it could be that strong, without the side effects I experienced using Viagra. My girlfriends thanks you too, it’s like she’s insatiable now that she’s gotten a taste of what its like when her man uses ERECTifix Rx Strips!”
Mark J, Wyoming.
“I struggled with ED for so many years. It probably cost me more relationships than I care to remember. I wish I had dealt with it sooner. Well my new girlfriend won’t be going anywhere. I got a solid supply of your ERECTifix Rx Strips at hand! I was told of your product through a friend who swore up and down that they worked unbelievably. I had never ordered anything online so obviously I was skeptical, and I started with a small package. I was so impressed I immediately ordered a full 6 month supply! Now I make sure I always have some nearby, just in case
Geoff D, California.
“ERECTifix Rx Strips are the best product available for supercharging your sex life online today! That’s a guarantee.”
Dr. Ray Francis, San Francisco.
Don’t be left behind!
June 24th, 2008 at 6:09 am
What is erectile dysfunction?
ED is when a man has problems getting or maintaining an erection long enough for sex. It happens when not enough blood flows to the penis.
ED isn’t the same for all men. Some men aren’t able to get an erection at all. Others can get one, but it’s not hard enough for sex. And others get a hard erection but lose it before or during sex.
ED is a medical condition. So in most cases, erections will not improve without treatment.
Treatment works.
It’s important to know that ED is a medical condition and not necessarily just part of getting older. The good news is that with treatments like ERECTifix Rx, men with ED can significantly improve their erections. And better erections can mean better sex.
Talk to you soon!